Step 1: Click the Enter Bills icon from the home page.
Step 2: Select the vendor the PO was issued for from the drop down menu. A window will pop up that shows the existing POs for that vendor. Select the PO that you would like to use for this transaction.
Step 3: Enter the invoice #, the same description as the PO, and the amount of the bill.
NOTE: If the amount of the bill is less than the PO that was entered previously, change the PO amount to match the bill.
Step 4: If you have a copy of the bill that you would like to attach, click ATTACHMENT then select ATTACH FILE.
Step 5: Select the uploaded copy of the bill from your computer (select the Local Disk C: Drive>Users>Your name) and enter the file name in the Enter File Name to Save With window. Click OK.
Step 6: From the Vendors drop down menu, select BROWSE BILLS to see the newly added bill.
Step 7: From the Vendors drop down menu, select BROWSE POs. If the amount of the bill was less than the PO, the PO will now show as having a status of "partial." If the remaining amount of the PO is not going to be used at a later time, right-click on the line and click CLOSE PO.
You can also close the PO by checking the box with the "." on the line for the invoice transaction.